Now Hiring at CGC Rio: Administrative Officer

January 18, 2023

Job Opportunity: Administrative Officer 

(Hybrid Position)

 

Responsibilities:

- Greet visitors and determine whether they should be given access to specific individuals.

- Answering phone calls

- Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.

- File and retrieve corporate documents, records, and reports.

- Prepare responses to correspondence and emails containing routine inquiries.

- Perform general office duties such as ordering supplies (food and office supplies), maintaining records management systems, and performing basic bookkeeping work.

- Manage and maintain executives' schedules.

- Prepare agendas and make arrangements for committee, board, and other meetings.

- Make travel arrangements for executives and Columbia professors and students, if needed

- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors.

- Attend meetings in order to record minutes, if required. Compile, transcribe, and distribute minutes of meetings.

- Help to organize Columbia Global Center events, meetings, and trips.

- Coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives.

- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software.

- Set up and oversee administrative policies and procedures for offices and/or organizations.

- Supervise and train other clerical staff.

- Review operating practices and procedures in order to determine whether improvements can be made in areas such as workflow, reporting procedures, or expenditures.

- Interpret administrative and operating standard operating policies and procedures for employees.

- Perform other duties as directed. 

 

Competencies:

Ability to understand and communicate clearly and effectively in English 

- 2+ years of experience in Business Administration, Logistics, International Trade or equivalent

- Strong communication skills

- Ability to work independently and as part of a team.

- Demonstrated ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems

 

Documents To Submit: 

- Resume and cover letter required (Please include your salary expectations)

 

PLEASE SEND YOUR DOCUMENTS TO: [email protected]