Thank you for your interest in working with Columbia Global Centers | Rio de Janeiro. Vacancies, when announced, will be displayed below.
► This is a hybrid full-time position.
Role Description
We are hiring an Administrative Officer to coordinate, read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution, file and retrieve corporate documents, records, and reports, prepare responses to correspondence and emails containing routine inquiries.
The Administrative Officer's primary job will be to attend meetings in order to record minutes, if required. Help to organize Columbia Global Center events, meetings, and trips. Also, to coordinate and direct office services, such as records and budget preparation, personnel, and housekeeping, in order to aid executives. Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, and/or presentation software. Perform general office duties such as ordering supplies (food and office supplies), maintaining records management systems, and performing basic bookkeeping work.
Major Responsibilities
- Manage and maintain executives' schedules
- Prepare agendas and make arrangements for committee, board, and other meetings;
- Make travel arrangements for executives and Columbia professors and students;
- Conduct research, compile data, and prepare papers for consideration and presentation by executives, committees and boards of directors;
Education, Skills & Qualifications
- Bachelor's degree in finance, business administration or related field
- At least two years of equivalent experience
- Proficiency with Microsoft Office – Excel, Word, PowerPoint
- Honest and self-motivated
- Can work independently and collaboratively
- Excellent interpersonal skill
- Excellent communication skills
- Attention to detail
- Ability to understand and communicate in English
- Ability to handle multiple tasks, set priorities, respond to last minute requests, solve problems
Benefits
- Health Insurance
- Ticket Restaurante
- Ticket Alimentação
Instructions for Applying
- Apply until February 1st, 2023.
- Please send a resumé and a cover letter with you salary expectations (2-page max) to the following email address: [email protected] by no later than February 1st, 2023. Put "Administrative Office" in the subject line and address the email to Columbia Global Center.